Cross posted from Allison Fine’s blog, A Fine Blog In partnership with my friends at Personal Democracy Forum, I have had the great pleasure of working with the Avi Chai Foundation since last May. Our engagement has two sides; working with the foundation staff to help them use social media, and developing efforts to strengthen the ability of their grantees and community, particularly Jewish day schools, to become more adept at using social media to build and strengthen their own networks. The foundation has been very courageous and forward thinking about using social media. They are sunsetting in 9 years and want part of their legacy to be a growing “tribe” of Jews that are connected with one another and Judaism. It’s a fascinating notion. They’re not interested in leaving buildings and legacy organizations but want to leave the capacity of a network of people to continue to grow and thrive. We are beginning with a set of experiments with day schools including a training academy for which we will have the great fortune of working with Darim Online, a video contest and online fundraising match. The foundation has taken concrete steps to enter the social media waters. Staffers have started tweeting. Deena Fuchs, the director of special projects and communications, came up with a great idea yesterday. For the next two weeks, the staff is going to have a contest to see who can gain the largest number of new friends on Twitter. We couldn’t decide on a prize. Any ideas? In addition, we agreed on social media policies to provide guidance for staff and boundaries for management. A very interesting point that someone brought up at the meeting is that these really are communications guidelines, that there shouldn’t be an artificial distinction between policies related to social media versus traditional media. Here are their policies. I think they’ve done a great job of keeping them simple, manageable and direct: The AVI CHAI Foundation Social Media Policy AVI CHAI encourages staff and Trustees to be champions on behalf of the Foundation, LRP, day schools and overnight summer camps. The rapidly growing phenomenon of blogging, social networks and other forms of online electronic publishing are emerging as unprecedented opportunities for outreach, information-sharing and advocacy. AVI CHAI encourages (but does not require) staff and Trustees to use the Internet to blog and talk about our work and our grant making and therefore wants staff and Trustees to understand the responsibilities in discussing AVI CHAI in the public square known as the World Wide Web. Guidelines for AVI CHAI Social Media Users 1. Be Smart. A blog or community post is visible to the entire world. Remember that what you write will be public for a long time – be respectful to the Foundation, colleagues, grantees, and partners, and protect your privacy. 2. Write What You Know. You have a unique perspective on our organization based on your talents, skills and current responsibilities. Share your knowledge, your passions and your personality in your posts by writing about what you know. If you’re interesting and authentic, you’ll attract readers who understand your specialty and interests. Don’t spread gossip, hearsay or assumptions. 3. Identify Yourself. Authenticity and transparency are driving factors of the blogosphere. List your name and when relevant, role at AVI CHAI, when you blog about AVI CHAI-related topics. 4. Include Links. Find out who else is blogging about the same topic and cite them with a link or make a post on their blog. Links are what determine a blog’s popularity rating on blog search engines like Technorati. It’s also a way of connecting to the bigger conversation and reaching out to new audiences. Be sure to also link to avichai.org. 5. Include a Disclaimer. If you blog or post to an online forum in an unofficial capacity, make it clear that you are speaking for yourself and not on behalf of AVI CHAI. If your post has to do with your work or subjects associated with AVI CHAI, use a disclaimer such as this: “The postings on this site are my own and don’t represent AVI CHAI’s positions, strategies or opinions.” This is a good practice but does not exempt you from being held accountable for what you write. 6. Be Respectful. It’s okay to disagree with others but cutting down or insulting readers, employees, bosses or partners and vendors is not. Respect your audience and don’t use obscenities, personal insults, ethnic slurs or other disparaging language to express yourself. 7. Work Matters. Ensure that your blogging does not interfere with your other work commitments. 8. Respect Privacy of Others. Don’t publish or cite personal or confidential details and photographs about AVI CHAI grantees, employees, Trustees, partners or vendors without their permission. 9. Don’t Tell Secrets. The nature of your job may provide you with access to confidential information regarding AVI CHAI, AVI CHAI grantees, partners, or fellow employees. Respect and maintain the confidentiality that has been entrusted to you. Don’t divulge or discuss proprietary information, internal documents, personal details about other people or other confidential material 10. Be Responsible. Blogs, wikis, photo-sharing and other forms of online dialogue (unless posted by authorized AVI CHAI personnel) are individual interactions, not corporate communications. AVI CHAI staff and Trustees are personally responsible for their posts.